What products and services does City of Tacoma procure?

The City of Tacoma routinely procures supplies, services, public works, and technology/software, including recurring software licenses and maintenance, as reflected in its Purchasing Policy; specific scopes are defined in individual solicitations.

Does City of Tacoma use cooperative purchasing or piggyback contracts?

City of Tacoma authorizes interlocal agreements and participation in cooperative purchasing programs under RCW 39.34, its Standard Terms permit other public agencies to purchase from City contracts when parties agree, and the City references allowable use of GSA federal purchasing where applicable.

What procurement requirements does City of Tacoma publish for vendors?

City of Tacoma’s Standard Terms & Conditions and Purchasing Policy require suppliers to maintain applicable licenses and permits, carry insurance per the City of Tacoma Insurance Requirements, and comply with indemnification and bonding requirements where required; solicitation-specific forms and terms must be followed.

How does City of Tacoma approve procurement contracts and awards?

Procurement authority is delegated to the Finance Director and the Procurement & Payables Division Manager; governing-body approval and the Board of Contracts and Awards are required for specified awards, including citywide/coordinated competitive awards exceeding $500,000, with additional approvals for certain technology purchases.

Where can vendors find procurement policies and standard terms for City of Tacoma?

City of Tacoma publishes its Purchasing Policy (FIN 2.1), Standard Terms & Conditions, and the Competitive Solicitation Protest Policy on the City Purchasing web pages as downloadable PDFs; vendors should review these documents for policy, protest procedures, and contractual terms before bidding.

What supplier diversity or local vendor preference programs does City of Tacoma use?

City of Tacoma references Equity in Contracting, the Local Employment and Apprenticeship Program (LEAP), and the Office of Minority & Women’s Business Enterprises to support equitable contracting; the Purchasing pages also provide vendor resource guides and sustainable procurement guidance.

City of Tacoma

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Buyer type:: City
Location:: Tacoma, WA
Country:: US

City of Tacoma RFPs

Active opportunities open for bidding

Hardware Non-electrical (stock) and Operating Supplies (Stock) (Request for Quotation)
Posted
Oct 6, 2026
Closes
Oct 16, 2026
Purchase of hardware non-electrical (stock) & operating supplies (stock). See attached file.
ENTERPRISE HR, PAYROLL, AND RETIREMENT PROCESSES TECHNOLOGY ASSESSMENT AND ROADMAP SPECIFICATION NO. HR26-0214F RFP
Posted
Oct 7, 2026
Closes
Nov 17, 2026
Consulting services for an assessment and roadmap specification for enterprise HR, payroll, and retirement processes and technology.
REQUEST FOR PROPOSALS SPECIFICATION NO. CM26-0156F Council Chambers Control Room Redesign
Posted
-
Closes
Oct 27, 2026
Redesign of the Council Chambers Control Room for single-operator management of Audio Visual, TV Broadcast, Streaming, and Zoom Room equipment.

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Buyer Attributes

Key metrics and characteristics

Census ID
Government ID for mapping buyers across datasets.
176868
Employee FTE
Full-time equivalent employees.
4,290.2
Population
Population size to gauge opportunity scale.
229,816
Procurement Hell Score
How easy their procurement process is to navigate. Lower is better.
35 / 100
Propensity to Spend
How likely this buyer is to spend on new technology based on operating budget trends.
CautiousAggressive
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AI Adoption Score
How likely this buyer is to adopt new AI technologies.
ConservativeEarly Adopter
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Startup Friendliness
How often this buyer champions startups and early adoption.
TraditionalStartup-Friendly
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Latest Budget Year
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Operating Budget
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How to Sell to City of Tacoma

Procurement guidance and navigation tips.

Procurement Hell Score
Lower scores indicate easier procurement. Created by Starbridge.
35 / 100
EasyLower is betterHellish
Quick Decision Flow
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- Sole Source: If sale is less than $200,000, use sole source only if the solution is truly unique/proprietary; coordinate a formal justification if over $200,
- Coops: Frequently procures through Sourcewell or OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Sole Source
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- City of Tacoma (WA) occasionally awards sole source for highly specialized IT or proprietary technology. Validate uniqueness (e.g., system compatibility or singular expertise). For any contract over $200,000, work with the relevant department to build the formal justification. If your offer doesn’t meet these strict criteria, pivot to a cooperative purchasing path.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Cooperatives
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- City of Tacoma actively uses cooperative purchasing to streamline buys. Reach out to your Starbridge contact to gain access through the Starbridge reseller & contract-vehicle platform.
- Recommended (accessible through Starbridge):
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City of Tacoma Contracts

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SAP Public Services, Inc. at City of Tacoma
Effective: Jun 11, 2002Expires: Expiration date locked.
This document outlines a comprehensive Software End-User License Agreement between SAP Public Services, Inc. and the City of Tacoma, effective June 11, 2002. It includes licenses for various SAP software solutions (mySAP.com, BSI Software, GIS Business Connector, Crystal Decisions Software, RWD Info Pak Software) specified across multiple appendices, along with corresponding license and annual maintenance fees. The agreement also includes a Statement of Work for professional services for Basis/Oracle upgrade technical consulting with an estimated value of $14,900.
SAP Public Services, Inc. at City of Tacoma
Effective: Jan 1, 2023Expires: Expiration date locked.
This Order Form details the agreement between SAP Public Services, Inc. and the City of Tacoma for SAP Cloud Services, specifically the Cloud Platform Enterprise Agreement. The subscription term spans from January 1, 2023, to December 31, 2027. The total net cost for these services over the five-year period is USD 508,807.00. The contract outlines subscription terms, payment schedules, and incorporates various standard SAP agreements and terms and conditions.
SAP Public Services, Inc. at City of Tacoma
Effective: Jan 1, 2023Expires: Expiration date locked.
This Order Form details the provision of SAP Cloud Services, including SAP Signavio Process Insights, Process Intelligence, Process Collaboration Hub, and Process Manager, by SAP Public Services, Inc. to the City of Tacoma. The services are active from January 1, 2023, to December 31, 2025, with a total net cost of $730,914.00. The agreement outlines payment terms, service descriptions, support, service level agreements, data processing, and references various governing documents.
CGI Technologies and Solutions Inc. at City of Tacoma
Effective: Jan 10, 2011Expires: Expiration date locked.
This Software Support Agreement (SSA) between CGI Technologies and Solutions Inc. and Tacoma Power provides ongoing technical support for the proprietary Distribution/Outage Management System (D/OMS) software. The services include software updates, trouble reporting, and support management. The contract has an initial three-year term with an option for two additional one-year renewals, resulting in a total potential duration of five years, effective from January 10, 2011. While various figures related to costs are mentioned, including an annual support cost of $76,760 for the initial term, the overall total contract amount for the potential five-year period is subject to conflicting information, which makes it ambiguous to determine a single definitive total.
CGI Technologies and Solutions Inc. at City of Tacoma
Effective: Jun 16, 2016Expires: Expiration date locked.
This document is Amendment No. 2 to the Software Support Agreement between CGI Technologies and Solutions Inc. and Tacoma Power for their proprietary Outage Management System (OMS). It extends the agreement for a second renewal period of five years, from June 16, 2016, to June 15, 2021. The amendment increases the contract value by $500,000 for this renewal period, covering annual support fees and professional services. The cumulative total contract value after this amendment is stated as either $963,000 or $960,000 in different parts of the document.

Early Buyer Signals

Board meetings and strategic plans from City of Tacoma

City of Tacoma City Council City Council Voting Record
Date: Oct 6, 2026Type: Meeting mention
The City Council meeting included the authorization of several resolutions, such as a grant from the Washington Criminal Justice Training Commission, multi-family housing property tax exemption agreements, and contract awards for law enforcement vehicle upfitting and solid waste containers. Additionally, the Council addressed the vacation of public right-of-way portions for business sign encroachment and settlement compliance, approved payroll and payment expenditures, and adopted amendments to the Municipal Code concerning utility tax rates and Business and Occupation Tax definitions. Various proclamations were made, including designations for Filipino American Heritage Month and Tacoma Arts Month.
Tacoma City Council Study Session
Date: Jun 28, 2022Type: Meeting mention
The meeting featured a presentation on the development of therapeutic courts within the municipal court system. Key topics included the transition from a mental health calendar to comprehensive therapeutic and community court programs aimed at reducing recidivism and addressing substance abuse among non-violent individuals. The discussion covered the historical context of these programs, operational challenges during the COVID-19 pandemic, the value of in-person rapport, the impact of state-funded grants, and the essential role of jail transition services in connecting individuals with housing and other community resources.

Key Contacts

Public-sector contacts connected to City of Tacoma.

Christopher KarlAssistant Chief, Administrative Services Bureau

*******@************

+1 (***) ***-****

Crystal Young-HaskinsAssistant Chief, Investigations Bureau

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Frequently asked questions

Who manages procurement and purchasing for City of Tacoma?

Procurement is managed by the City of Tacoma Finance Department’s Procurement & Payables Division, with the Procurement & Payables Division Manager designated as the delegated procurement authority. Division and contact information are published on the City Purchasing policy and web pages.

Where does City of Tacoma post bids and RFPs?

City of Tacoma posts solicitations and bid results on its Purchasing/Contracting Opportunities web pages and uses SAP Ariba for posting, electronic bid submission, contract management, and supplier notifications; formal sealed solicitations are also advertised in the Tacoma Daily Index.

How do vendors complete vendor registration with City of Tacoma?

Vendors register as City of Tacoma suppliers through SAP Ariba to receive solicitation notifications and transact with the City; for individual solicitations, vendors may also sign the Planholder/Bid Holder register linked on the contracting-opportunities page.

City of Tacoma

City of Tacoma RFPs

Buyer Attributes

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How to Sell to City of Tacoma

City of Tacoma Contracts

SAP Public Services, Inc. at City of Tacoma

SAP Public Services, Inc. at City of Tacoma

SAP Public Services, Inc. at City of Tacoma

CGI Technologies and Solutions Inc. at City of Tacoma

CGI Technologies and Solutions Inc. at City of Tacoma

Early Buyer Signals

City of Tacoma City Council City Council Voting Record

Tacoma City Council Study Session

Key Contacts

Frequently asked questions

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City of Tacoma RFPs

Buyer Attributes

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How to Sell to City of Tacoma

City of Tacoma Contracts

SAP Public Services, Inc. at City of Tacoma

SAP Public Services, Inc. at City of Tacoma

SAP Public Services, Inc. at City of Tacoma

CGI Technologies and Solutions Inc. at City of Tacoma

CGI Technologies and Solutions Inc. at City of Tacoma

Early Buyer Signals

City of Tacoma City Council City Council Voting Record

Tacoma City Council Study Session

Key Contacts

Frequently asked questions

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City Of Tacoma and Pierce County Council Joint City Council Study Session

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