Project traffic control, cleaning and television inspection of sewers to be lined, bypass pumping and/or diversion of sewage flows, CIPP installation (including installation in easements), reconnection of service connections, sealing of all sanitary sewer main-to-service lateral connections with chemical grout, final television inspection of the lined sewer mains, warranty work.
Seeking proposals from qualified consultants to conduct a comprehensive Senior Citizens Services Gap Analysis. The purpose of this project is to identify the needs of senior residents age 65 and older who reside in Wheaton and evaluate the availability, accessibility, and capacity of services and resources available to meet those needs. See attached file.
Sole Source:If sale is less than $35,000 and truly unique/compatibility-only, work with the Procurement Officer to pursue sole source; expect City Council approval if over $35,
Coops:Frequently procures through Sourcewell or OMNIA Partners; you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
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City of Wheaton, IL allows sole source when justified by uniqueness, compatibility, or familiarity. For purchases over $35,000, a waiver of the competitive process requires approval from five City Council members. Practical steps:
Coordinate with the Procurement Officer:procurement@wheaton.il.us
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
The City has used cooperative purchasing before and favors it to bypass formal bidding. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path. Programs to leverage:
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
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Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
City of Wheaton Contracts
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Axon Enterprise, Inc. at City of Wheaton
Effective: Jan 1, 2022Expires: Sep 30, 2026Expiration date locked.
This comprehensive agreement between Axon Enterprise, Inc. and the City of Wheaton (Wheaton Police Department) establishes a Master Services and Purchasing Agreement for Axon devices and services, including various cloud services, professional services, and technology assurance plans. It is supplemented by an Addendum, a detailed Quote (Q-331237-44537.918JS) outlining specific items and a total estimated cost of $460,000.00 over 60 months, and a Business Associate Agreement for HIPAA compliance. The contract is effective from January 1, 2022, and includes provisions for payment, warranties, intellectual property, and termination.
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Board meetings and strategic plans from City of Wheaton
Wheaton Community Relations Commission Meeting Minutes
Date: Sep 2, 2026Type: Meeting mention
The commission reviewed final planning for the upcoming block party, covering event layout, street closures, entertainment, volunteer recruitment, and logistical arrangements. Additionally, the commission discussed the upcoming 'Wheaton Gives Back' initiative, detailing the campaign timeline and assigning responsibilities for collecting and coordinating winter items for the People's Resource Center.
Commission On Aging Meeting Minutes
Date: Sep 10, 2026Type: Meeting mention
The Commission on Aging received a presentation from the People's Resource Center regarding their programs, including food pantry, clothing, art, adult literacy, computer training, job assistance, and financial assistance services. The discussion regarding old business focused on the upcoming senior awards event, public awareness strategies for the senior assistance program, and the review of the current year's senior assistance summary. New business included the review of the draft senior assistance summary for the upcoming cycle, approval of the meeting schedule, and discussion of the annual report and budget request, specifically regarding a gap analysis and service prioritization for local seniors.
Wheaton City Council Regular Meeting
Key Contacts
Public-sector contacts connected to City of Wheaton.
Who manages procurement and purchasing for the City of Wheaton?
Procurement Services in the Finance Department manages procurement for the City of Wheaton; the Procurement Officer administers procurements, Department Directors initiate purchases, the City Manager approves certain change orders and signs extensions, and the Wheaton City Council approves formal procurements over $35,000.
Where does the City of Wheaton post bids and RFPs?
The City of Wheaton posts bids, RFPs, RFQs and contract opportunities on its official Bid Postings page (CivicEngage) and distributes solicitations through DemandStar; vendors can subscribe to text or email notifications and download solicitation documents from those portals.
How do vendors complete vendor registration with the City of Wheaton?
Vendors may register free on the City of Wheaton Bid Postings page to receive text or email notifications and download solicitation documents; vendors can also register on DemandStar's Basic Plan to access and submit solicitations, and construction contractors must register via the City's online building permit/contractor portal.
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Expiring contracts, renewals, and award history
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Date: Sep 21, 2026Type: Meeting mention
The council discussed citizens' concerns regarding juvenile behavior, e-bike usage, and pedestrian safety near parks and shopping areas. Key actions included the passage of an ordinance amending the liquor code, the appointment of a member to the Commission on Aging, and approval of an ordinance amendment for the Wheaton Sport Center's planned unit development. The council also authorized various resolutions, including final plats for subdivisions, the declaration of a surplus in a Tax Increment Financing district, the execution of agreements for concrete panel replacement, and the purchase of public works vehicles. Additionally, the council approved a three-year contract for a shared-cost parkway tree planting program and approved a warrant for payment.
Extracted from official board minutes, strategic plans, and video transcripts.
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Does the City of Wheaton use cooperative purchasing or piggyback contracts?
The City of Wheaton's Procurement Policy authorizes joint purchasing agreements and cooperative contracts with public entities; the City is a member of the Sourcewell cooperative purchasing program, permitting use of eligible piggyback contracts when the underlying agreement allowed competitive bidding.
What procurement requirements does the City of Wheaton publish for vendors?
The City of Wheaton's Procurement Policy requires solicitation protests be accompanied by a 5% protest bond (minimum $1,250; City Attorney may increase up to $10,000), written signed change orders, maximum contract terms of five years (including extensions), and Illinois Prevailing Wage for construction.
How does the City of Wheaton approve procurement contracts and awards?
The City of Wheaton uses tiered approval thresholds: purchases under $5,000 use a procurement card; $5,001–$35,000 require an informal RFQ with at least three written quotes; purchases over $35,000 require formal ITB or RFP procedures and Wheaton City Council approval. ITBs advertise 15 days and RFPs 21 days.
Where can vendors find procurement policies and standard terms for the City of Wheaton?
The City of Wheaton's Procurement Policy is published on the Finance Department website and details bid thresholds, ITB and RFP procedures, sole-source and emergency exceptions, advertising timelines, award methods, protest and bond procedures, cooperative purchasing authority, and links to the municipal Code on Municode.