Open Records Portal and Public Notices Website Administrator
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Board meetings, strategic plans, and buyer signals from Heidi Steed’s organization
Aug 24, 2026·BoardMeeting
Board
Records Management Committee Meeting Minutes
The committee reviewed and approved several new and updated retention schedules. New schedules were approved for license-related correspondence, medical cannabis transportation manifests, medical cannabis report files, specialized products sample tracking forms for both controlled and non-controlled substances, and sample submission forms. Additionally, updates to existing retention schedules for laboratory reports and dairy program test reports were approved to align with data retention needs and federal standards. The committee also included a contingency to update format management to include digital records for the medical cannabis transportation manifests series.
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The committee reviewed a request from the Utah State Tax Commission regarding record retention challenges in vendor-controlled systems. The discussion explored the potential for a 30-year retention period versus utilizing a technology exception process to address compliance issues. Additionally, several new retention schedules were reviewed and approved for various departments, including the Department of Environmental Quality for lead and copper records, the Department of Transportation for transportation improvement programs and testing summary records, and the Department of Commerce for internal policies, procedures, and long-term research records.
Jun 22, 2026·BoardMeeting
Board
Records Management Committee Meeting Minutes
The committee reviewed various retention schedules, including the decision to postpone the Statewide Transportation Improvement Program annual submittal records to the next meeting. The committee also approved a new agency-specific general retention schedule for State Engineer records for the Department of Natural Resources, after discussing code compliance and the long-term permanency of the records. Additionally, the scheduling for the next committee meeting was established.
May 18, 2026·BoardMeeting
Board
Records Management Committee Meeting Minutes
The committee reviewed and approved several new retention schedules for records, including the Statewide Long-Range Transportation plan, owner-operator amusement ride permit application records, amusement ride inspector certification application records, ride inspection records, and materials testing technician certification records. These approvals involved discussions regarding retention periods, record classifications, and the regulatory oversight responsibilities of the Utah Department of Transportation.
Extracted from official board minutes, strategic plans, and video transcripts.
